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Facilities Co-Ordinator

Location: 

Dublin, IE

Shift Type:  Administrative

Aryzta is for people who are passionate about what they do and doing it well. We take pride in our high quality, delicious food and in our leading position as the world’s number one frozen bakery. Our employees are one of our key ingredients and together they play a critical role in driving the continued success of our business.

 

In ARYZTA, every day is different.  If you are resilient, ambitious and a team player, ARYZTA could be the place for you to thrive and grow in your career!

Function of Role:

The Facilities Coordinator will assist the Facilities Manager to ensure a complete, high quality, efficient, commercially driven and cost effective facilities management service across the Grangecastle site. You will be provide administrative and project support and will be responsible for day to day Facilities Management including managing contractors and being the point of contact for employees on the site .The role will be the face of FM and will ensure offices operate as smoothly as possible.

 

Benefits associated with working in Aryzta.

  1. Competitive Salary
  2. Pension
  3. Death In Service
  4. On Site Gym
  5. On Site Parking
  6. Free Coffee
  7. EAP
  8. Additional Annual leave Linked to Service
  9. Bike to Work
  10. Employee Savings Scheme
  11. Employee Referral Scheme
  12. Flexible Working
  13. Unpaid Leave.

 

Duties & Responsibilities:

  • Assisting in co-ordinating and managing the Planned Preventative Maintenance for the site.
  • Support the FM with tender process to get best value for the site.
  • Processing invoices and the issuing of purchase orders to suppliers for service in line with budget. (Note SAP system).
  • Support the Facilities Manager in duties such as keeping reports, quotes and schedules up to date, developing some new processes for improved team functionality.
  • Under the supervision of the FM coordinate, supervise and manage subcontractors -  Co-ordinate and document contractors' on-site activities to ensure that the tasks are performed and completed successfully.
  • Conduct daily building walks around: open space, meeting rooms, kitchens, toilets, storages, etc. to ascertain the status of all areas – generating reports, taking photos on findings and address and resolve any remedial actions.
  • Ensure all faults with furniture, fixtures and office equipment are reported and addressed.
  • On the ground reactive responses to calls that come to the Helpdesk.
  • Work closely with the Facilities Technician to ensure all works are up to date / completed and communicated.
  • Monitor team operations and suggest positive changes where needed including reception, cleaning and security providers.
  • Assist on small projects throughout the office such as improvement projects and internal moves.
  • Respond to service calls and be active on the internal facilities helpdesk.
  • Work closely with the Environmental Health and Safety Department to ensure that all relevant environmental and safety requirements in the premises are met.
  • Develop and maintain strong internal and external relationships.
  • Occasional cover of reception and annual leave.
  • To lead by example, and proactively role model in your behaviours / actions our core Values of Integrity, Ownership, Customer Focus, Creativity and Care’.

 

Key Competencies:

Essential

  • Highly organised, self-motivated, with excellent communication skills, attention to detail and a positive approach.
  • Excellent PC and related technology skills.
  • Self-starter with the ability to work on own initiative.
  • Working to Deadlines.
  • Flexible & adaptable.
  • Ability to work in a fast moving dynamic environment.
  • Dependable team player.
  • Diplomatic, tactful and approachable.
  • Discreet and Confidential


Desirable:

  • Ability to review processes and look for improvements.
  • Business minded, change orientated and proactive.
  • An integrator and team player who can inspire others to work together.

 

Experience:(Desirable)

  • Ideally some previous exposure working in a Facilities environment would be beneficial.
  • SAP experience would be an advantage.
  • Experience of working to Service Level Agreements and Key Performance Indicators.
  • Experience of working with contractors and suppliers and monitoring of their service standards.

 

This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or that may be required to do either now or in the future.

 

 

 

Your Application:

 

At ARYZTA our employees are our number one asset and one of our key ingredients. If you are interested in applying for a position in ARYZTA please submit your completed application documents (CV and motivation letter).  We are looking forward to receiving your application on http://www.aryzta.com/aryztacareers.

 

ARYZTA is an equal opportunities employer. Our aim is to promote equality of opportunity and fair treatment for all job applicants.