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Administrative Coordinator-Document Imaging

City & State: 

San Leandro, CA, US, 94577

Job Category:  Administrative

ARYZTA is a global baking company with a Passion for Good Food. We provide our retail and foodservice customers with a portfolio of bakery solutions so they can deliver memorable, delicious food to consumers. With operations in the United States, Canada, South America, Europe, Asia, Australia and New Zealand, ARYZTA has become a global leader in the baked goods industry and one of the largest specialty bakery companies in the world. Our leading bakery brands in North America include La Brea Bakery®, Otis Spunkmeyer®, and Oakrun Farm Bakery®. We have 58 state-of-the-art bakeries and kitchens around the globe, with 20 of those in North America, and are committed to driving innovation, predicting upcoming consumer trends and flavors, and exceeding our customers’ expectations. The Americas team champions the values of Integrity, Ownership, Customer Focus, Creativity and Care to help us deliver on People Safety, Food Safety, Quality and Collaboration.



The Administrative Coordinator  is responsible for handling all administrative duties for the San Leandro office. The ideal candidate will be comfortable in a highly-visible and dynamic role and must have excellent communication and technology skills, strong analytical and prioritization capabilities, be detail oriented and self-directed. In addition, the candidate must be able to handle multiple priorities and projects while meeting deadlines in a fast paced environment with a positive and professional demeanor.


  • Responsible for scanning documents, importing, indexing, re-indexing and uploading all departmental files to a Shared drive.
  • Quality control of all documents to ensure the correct files are digitalized and stored correctly electronically. 
  • Responsible for imaging and indexing both paper and electronic documents with the proper and correct naming convention and supporting the paperless vision of the office.
  •  Prepares reports as needed using Microsoft Excel
  • Assists with scanning, copying, mailing etc.
  • Assists with other special projects as required



Required Skills:

  • Proficient in MS Office Suite (Outlook, Word, Power Point)
  • Highly motivated individual
  • Excellent oral and written communication skills
  • Detail oriented
  • Strong organizational skills
  • Positive and professional demeanor
  • Independent thinker
  • Team player who is able to work independently with minimal supervision
  • Minimum Education: High school graduate
  • Minimum 1-2 years’ experience as an Administrative Coordinator






ARYZTA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.