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Administrator

City & State: 

Stockton, CA, US, 95215

95215
Job Category:  Administrative
95215

ARYZTA is a global baking company with a Passion for Good Food. We provide our retail and foodservice customers with a portfolio of bakery solutions so they can deliver memorable, delicious food to consumers. With operations in the United States, Canada, South America, Europe, Asia, Australia and New Zealand, ARYZTA has become a global leader in the baked goods industry and one of the largest specialty bakery companies in the world. Our leading bakery brands in North America include La Brea Bakery®, Otis Spunkmeyer®, and Oakrun Farm Bakery®. We have 58 state-of-the-art bakeries and kitchens around the globe, with 20 of those in North America, and are committed to driving innovation, predicting upcoming consumer trends and flavors, and exceeding our customers’ expectations. The Americas team champions the values of Integrity, Ownership, Customer Focus, Creativity and Care to help us deliver on People Safety, Food Safety, Quality and Collaboration.

 

 

Job Title

  • Administrator

Department

  • Operations

Reporting to

  • Bakery Director

Key Accountabilities

This position is responsible for the professional and efficient managing of visitors, customers, telephone calls and messages, as well as a variety of clerical duties that support business operations.

Responsibilities

  • Provides front Lobby reception coverage, receives and routes a high volume of calls. Provides information to callers, relays messages, and announces visitors.
  • Ensures compliance and manages visitors sign-in log, issues visitor badges, and escorts visitors as needed
  • Places monthly office supply order and maintains inventory of supply room.
  • Assists in administrative projects and overflow work from different departments.
  • Sorts and distributes incoming mail.
  • Maintains cleanliness of lobby.
  • Assists with faxing, copying, mailing/distribution, etc.
  • Assists Human Resources department with presentation materials, new hire orientation, organizing/distributing paychecks, preparing/distributing memos and flyers, preparing meeting materials, and preparing packages for shipping.
  • Responsible for managing and administering safety vouchers
  • Coordinate and assist with employee engagement events and initiatives including decorating common areas for holiday seasons, and assists with event planning.
  • Supports and participates in special projects as assigned including mandated Covid-19 testing and prevention procedures.
  • Serves as liaison for the employees in the bakery who may have questions on certain processes and procedures related to the Employee Self Service Portal, Success Factors and Health & Welfare system
  • Assists with closing process orders and entering receive receipts through SAP.
  • Assists with Accounts Payable invoicing, tracking, and reports.
  • Follows rules and regulations to ensure food safety, quality, and legality.
  • Establishes and maintains effective working relationships while avoiding distraction.
  • Performs other duties and contributes to special projects as assigned.

 

Skills, Experience & Qualifications

  • Education: High School Diploma or Equivalent
  • Years of Experience: 1-2 years of reception or customer service experience required, preferably in a food manufacturing environment                 
  • Language Skills: English proficiency in Reading, Writing, Speaking; Conversational in Spanish               
  • Computer/Software Skills: Proficient in SAP, Microsoft Office Suite, SuccessFactors, and Dayforce
  • Travel requirements:  0%                                                  

 

CERTIFICATES AND LICENSES:

  • No certifications needed.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The work environment is on the 2nd story of a building in a traditional office setting. The noise level in the work environment is usually low.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is frequently required to stand and walk; and use hands to finger, handle or feel. The employee is required to sit; reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds and occasionally lift.

 

  • This position requires employee to have adequate communicating and observational skills, including seeing, speaking and hearing.  These requirements are for the safety of the employee and co-workers.  These requirements are also necessary for collecting and distributing information to staff, and communicating with co-workers. 

 

 

 

 

ARYZTA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.